Print management is the process of controlling and optimizing the printing process. It can be an expensive practice to implement, but it can also save businesses a lot of money in the long run. In today’s digital age, it’s easy to forget that print management still has a place in many organizations. But with so many options available, it can be difficult to choose which print management solution is right for your business.
Here are five of the top print management solutions on the market:
- Print Management Software
Print management software is a great way to keep track of your entire print environment. It allows you to monitor and control who prints what and where, when your employees use the copier and shredder, how much toner is being used, how many pages have been printed, and so much more. If you want to ensure that everyone in your office is adhering to corporate printing policies, this is a great solution!
- MFP Management Software
When you need to manage multiple devices like copiers and printers at once, then MFP (multi-function printer) management software is a great solution for you! This software allows you to easily monitor usage on all of your company’s devices at once so you can track how much toner is being used and how many pages have been printed on each device. You’ll also be able to see if any employees are abusing their privileges by using company resources for personal use or if there’s any unauthorized access occurring with your equipment!
- Print Server
A print server acts as a middleman between your PCs and network printers, allowing you to monitor their usage and adjust settings as necessary (for example, changing printer toner levels or adding new printers). This gives you greater control over how much printing happens in your office and reduces wasted paper by ensuring that only necessary documents are printed out at any given time.
- Ricoh Aficio MP W8100DN
This high-end multifunctional device includes duplexing capabilities and comes with an onboard scanner with an automatic document feeder (ADF). The printer also has an internal 50-sheet document feeder (DF), which allows users to scan documents directly into their applications without having to first load them onto the device’s internal memory. It also offers an auto duplex feature that enables users to print on both sides of a page without having to manually flip it over or turn it around.
- Brother MobilePrint App
This app allows users to connect mobile devices such as smartphones and tablets directly to any printer within their organization’s network using Wi-Fi or Bluetooth technology. It also allows them to print documents wirelessly from their mobile device without connecting them directly to any printer. The app supports iOS and Android operating systems, making it compatible with most modern smartphones and tablets currently available on the market today.
Top Five Benefits of Print Management Solutions
Print management is one of the most important aspects of your business, but it can often be overlooked. The risks of not having a print management system in place are significant. Not having a comprehensive print management system could be paying for unnecessary printing, wasting valuable time and resources, and increasing your environmental impact.
Here are five top benefits of a print management system:
- Manage Costs
Printing is one of the most expensive costs associated with running a business. However, when your employees are responsible for printing documents on their own, they may not be as careful as they should be with their spending. This can result in wasted paper and ink that could have been avoided if someone had been watching them more closely. A print management solution can help you save money by reducing waste and increasing efficiency throughout your entire organization.
- Reduce Risk
Print management systems help protect sensitive data from falling into the wrong hands by allowing you to track who has accessed each document or file. It’s also easy to see which documents have been shared with others outside the company, so there’s no risk of sensitive information being leaked accidentally.
- Eliminate Paper Waste
With an efficient print management system, you can ensure that hard copies are only printed when necessary — reducing paper waste considerably. In addition, an automated workflow process allows users to submit requests online instead of printing documents themselves, reducing waste and saving time and money on supplies like toner cartridges.
- Save Time
With print management solutions, you can save time by not having to replace the empty cartridges manually every time; instead, it will automatically inform you when it is time for maintenance or replacement, which will save you time from doing manual work.
- Improve Security
Print management software helps improve security in several ways. For example, it can block unauthorized users from accessing printers or restrict access based on departments or individual users’ roles within the organization. Additionally, the software can restrict individuals’ ability to change settings on their own printers or even prevent them from printing certain documents altogether based on content or expiration date information associated with those documents.
No matter what type of business you have, it is important to have a printed marketing plan. The costs for printing and products can be very high in the advertising world. That’s why we’ve compiled this list of print management solutions that may streamline the process of managing your company’s print needs and deliver a higher-quality product without breaking the bank.